Our Policies

Code of Conduct - Coaches

BUSHIDO SHOTOKAN KARATE

Code of Conduct – Instructors / Coaches

BUSHIDO SHOTOKAN KARATE is fully committed to safeguarding and promoting the well-being of all its members, ensuring a positive and enjoyable experience for all. The club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with Stephen Farrell (Designated Officer).

As a member of BUSHIDO SHOTOKAN KARATE, you are expected to abide by the following code of practice:

Instructors & Coaches are expected to:

· Ensure the safety of all children by providing effective supervision, proper pre-planning of sessions, using safe methods at all times.

· Consider the wellbeing and safety of all participants before the development of performance.

· Encourage and guide participants to accept responsibility for their own performance and behaviour.

· Treat all young people fairly and ensure they feel valued. Have no favourites.

· Encourage all children not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of ability.

· Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour.

· Appreciate the efforts of all young people and not to over train them. Be positive, approachable, and offer praise to promote the objectives of the whole club.

· Not let any allegations of abuse of any kind or poor practice to go unchallenged or unrecorded. Incidents and accidents to be recorded and parents informed.

· Only the clubs approved first aider is allowed to administer first aid. This as far as is practical be in the presence of other people.

· Have access to a telephone for immediate contact to emergency services if required.

· Establish and address the additional needs of disabled participants or other vulnerable groups.

· Not abuse members physically, verbally or sexually.

· Not engage in a sexual relationship with a young person for whom they are responsible.

· Maintain confidentiality about sensitive information. All information that is disclosed on membership application form is strictly confidential and private.

· Respect and listen to the opinions of young people.

· Take the time to explain the coaching techniques to ensure they are properly understood.

· Be a role model, displaying a consistently high standard of behaviour and appearance. Remember children learn by example.

· Never taking children to their home or offering lifts in their car for any reason.

· Hold appropriate qualifications and insurance cover.

· Make the sport FUN

Instructors / Coaches have the right to:

· Access on-going training and information on all aspects of leading / managing activities for children & young people, particularly on safeguarding.

· Support in the reporting of suspected abuse or poor practice.

· Access to professional support services.

· Fair and equitable treatment by the Governing Body (Japan Karate Association Ireland).

· Be protected from abuse by parents, other adult members, Children & young people.

· Not to be left vulnerable when working with children.

Any minor misdemeanours and general misbehaviour will be dealt with immediately then reported to the designated officer and subsequently to the JKA Ireland Child Protection Officer, Mr Paul Dunphy. More serious or persistent misbehaviour may result in disciplinary action and potentially dismissal from the club and / or the sport. Parents will be informed at all stages.

OUR POLICIES

Code of Conduct - Parents

BUSHIDO SHOTOKAN KARATE

Code of Conduct – Adults & Parents

As a member of BUSHIDO SHOTOKAN KARATE, you are expected to abide by the following code of practice:

As Parents you are expected to:

· Positively reinforce your child and show an interest in their chosen activity.

· Do not place your child under pressure or push them into activities they do not want to do.

· Deliver and collect your child punctually before and after training sessions.

· Detail any relevant medical concerns or conditions pertaining to your child on the registration form. Any changes should be reported to the coaches immediately.

· To inform coaches prior to training if your child is to leave or be collected early.

· Encourage your child to play by the rules and teach them that they can only do their best.

· Ensure your child understands the Code of Conduct for Children & Young People.

· Show appreciation and support for the Instructors of each club.

· Ensure your child is punctual.

· Be realistic and supportive.

· Promote your child’s participation in playing sport for fun.

· Ensure your child has been to the toilet prior to training starting.

· Ensure your child has adequate fluids with them.

· There will be no individual toilet breaks, parents must either accompany their children, or there will be a group toilet break half way through the session.

· Children will not be allowed to leave the training hall on their own for any reason.

As Parents you have the right to:

· Be assured that your child is safe guarded during participation in sport.

· Be informed of problems or concerns relating to your children.

· Be informed if your child is injured.

· Have your consent sought for issues such as gradings, courses and photography.

· Contribute to decisions within the club.

· Have any concerns about any respect of your child’s welfare listened to and responded to.

THE ULTIMATE ACTION SHOULD A PARENT / GUARDIAN CONTINUE TO BREACH THE CODE OF CONDUCT MAY BE THAT THE INSTRUCTORS OF BUSHIDO SHOTOKAN LISBURN REGRETTABLY ASKING YOUR CHILD TO LEAVE THE SESSION / EVENT OR CLUB.

OUR POLICIES

Code of Conduct - Children

BUSHIDO SHOTOKAN KARATE

Code of Conduct – Children & Young People

As a member of BUSHIDO SHOTOKAN KARATE, you are expected to abide by the following code of practice:

Children & Young People are expected to:

· Be friendly and particularly welcoming to new members.

· Be supportive of other members, offer comfort when required.

· Keep yourself safe.

· Report inappropriate behaviour or risky situations immediately.

· Respect Instructors and officials at events.

· Be gracious in defeat.

· Respect opponents and training partners.

· Any violent or aggressive behaviour is forbidden.

· Make your club a fun place to be.

· Stay within the training hall at all times.

· Take care and respect all equipment owned by the club.

· Listen carefully and pay attention to all instructions given by the coaches.

· Bullying or persistent use of rough play will not be allowed.

· Ensure that you have your karate suit for all lessons.

· Be punctual for all training sessions.

· Ensure you have water or other fluids for each training session.

· Make sure you go to the toilet before classes start as we will no longer allow children to leave training hall on their own.

Children / Young People have the right to:

· Be safe and happy in their chosen activity.

· Be listened to.

· Be respected and treated fairly.

· Privacy.

· Enjoy your sport in a protective environment.

· Be protected from abuse by any other member or outside sources.

· Participate on an equal basis, appropriate to their ability.

· Experience competition and the desire to win.

· Be believed.

· Ask for help.

· Have any concerns taken seriously and acted upon.

Any minor misdemeanours and general misbehaviour will be addressed by the coach / instructor in charge of that particular class, then reported to the designated officer. More serious or persistent misbehaviour may result in disciplinary action and potentially dismissal from the club. Parents will be informed at all stages.

OUR POLICIES

Constitution

Constitution of Bushido Shotokan Karate

1. The club will be called: Bushido Shotokan Karate

2 .The Purposes of the Club

The purposes of the Club are to promote the amateur sport of Karate in the area of Lisburn & Belfast and community participation in the same area.

3. Membership

a Membership of the Club shall be open to anyone interested in the sport on

application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

b The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not

pose a significant obstacle to people participating.

c The Club Committee may refuse membership, or remove it, only for good cause

such as conduct or character likely to bring the Club or sport into disrepute. Appeal

against refusal or removal may be made to an appointed panel consisting of club

members.

d Membership Fees will be set annually and agreed by the Committee.

Fees will be payable by 31st January each year.

4. All General Meetings

a All members may attend all general meetings of the Club in person.

b Such meetings need 14 clear days’ written notice to members.

c The quorum for all general meetings is 10 members present or 60% of the total membership whichever is greater.

d The Chair or (in his or her absence) another member chosen at the meeting shall

preside.

e Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands.

f Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members.

5. Annual General Meetings (AGM)

The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:

a The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM;

b The Treasurer will produce accounts of the Club for the latest financial year.

c The Committee will present a report on the Club's activities since the previous

AGM;

d The Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to the meeting.

6. Extraordinary General Meetings (EGM)

An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 10 members signed by them. Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the Committee or in default by the Chair.

7. Composition of the committee

a The officers of the club shall be the Chair, Secretary and Treasurer

b The Committee shall consist of as many members it sees fit to run the club for each given year.

c The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.

d Any Committee member may be re-elected or re-co-opted without limit.

e A Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the Member concerned has been given the chance of putting his/her case to the Committee with an appeal to the Club members, or is removed by club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps.

8. Powers and role of The Committee

a The Committee shall be responsible for all business of the Club

b The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

c The Committee shall meet at least once every two months. Half the members of the Committee plus one shall form a quorum.

d The Committee may, at its discretion, form such Sub-Committees as it considers to be necessary and determine their membership and terms of reference. It shall have the power to co-opt individuals to itself or Sub-Committees or to invite advisers.

e The Committee shall have the power to fill by co-option any vacancy that may occur during its term of office.

f The Committee shall have the authority to arrange such functions of a social nature as it considers will be of advantage to club in bringing members together in fostering good fellowship.

g The Committee will have due regard to the law on disability discrimination and child protection

h Whenever a Committee member has a personal interest in a matter to be discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.

i Subject to 8(h) the chair of the meeting shall have a casting vote in the event of votes cast being equal.

9. Finance

a The Committee shall have the authority to control and apply the finances of the club to further its interests.

b The Committee has the authority to open bank accounts on behalf of the club to further its interests

c The financial year of the Club will end on 31st December each year

d The three committee members are allowed access to the club account with two signatories, The Chairperson and Treasurer. Only one signatory is required on the occasion that the other signatory is not available.

e Any money or revenue generated by the Club during the year less any liabilities owed by the club will be reused by the Committee for the benefit of the club, to buy equipment, competition entry fees and to the benefit of all the members.

10. Disclosure

Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.

11. Discipline and Appeals

a All Complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary

b The Committee will to hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership

c The outcome of the disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing

d There will be a right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Honorary Secretary receiving the Appeal.

12. General

In the event of a dispute regarding the meaning or intent of these rules or any questions on matters not herein provided for the Committee's decision shall be final.

13. Indemnity

The Club Indemnify the Committee and members acting properly in the course of the

running of the Club against any liability incurred in the proper running of the

Club (but only to the extent of its assets).

14. Amendments

a These Rules may be amended at a general meeting by two-thirds of the votes cast.

b The Club Purposes may be changed to include another eligible sport if the members agree the change by a 75% majority of votes cast at a general meeting.

15. Winding up the Club

a The members may vote to wind up the Club if not less than 75% of those present and voting support that proposal at a properly convened general meeting.

b The Committee will then be responsible for the orderly winding up of the

Club’s affairs.

c After settling all liabilities of the Club, the Committee shall dispose of the

net assets remaining to one or more of the following:

i. To another Club with similar sports purposes which is a charity and/or

ii. To another Club with similar sports purposes which is a registered Community Amateur Sports Club and/or

iii. To the Club’s national governing body for use by them for related

community sports.

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